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Having a good RPA software is essential to carry out an automation project in the most successful way possible. The different options on the market offer different solutions, but these are the keys that any automation tool should have.


The advantages of automation

As we have discussed on other occasions, the automation of business processes through RPA software helps companies to be more efficient. By reducing the burden of repetitive and structured work, employees gain time to perform tasks that bring more value to the company. Therein lies the magic of RPA.

Optimization, error reduction, faster task performance and improved employee well-being are some of the main reasons to opt for automation.


What is RPA software?

An RPA software platform is the foundation on which the automations that run software robots are built. It is a tool that allows programmed applications to behave just as a human being would. This makes it possible to interact with screens, interfaces and programs in the same way as a person would.

With this in mind, we can easily imagine RPA software acting as a translator between the real world (the way people interact with applications) and the digital world (where robots take control).

It is, therefore, the basic tool with which to build that digital environment that is capable of interacting, selecting, validating and executing the tasks necessary to carry out a process. Always ready, without errors and with total precision, as long as the process has defined rules and few exceptions.

The RPA software must be able to interact with any application.

What are the necessary keys?

Good RPA software must meet a number of basic characteristics to ensure the success of an automation project.

The first is the possibility of adding low-code functionalities. Thanks to this feature it is possible to define in detail the steps to be followed by the robot to carry out the process.

Another important aspect is to ensure integration with enterprise applications. Good RPA software must be able to integrate with any pre-existing software in the enterprise regardless of its origin or function.

Robot control and management is the last of the essential keys that an RPA platform must have. In UiPath, for example, this task is carried out through Orchestrator, a web application that allows robots to be organized and available resources to be managed.

In addition to these basic features, it is possible to add other functionalities that are equally useful.


One step further

Until now, the above was understood as the basics that any RPA software had to include by definition. In recent times, however, these basic features have been expanded with new key aspects that are evolving process automation.

The emergence of Artificial Intelligence, as in many other fields, is bringing a revolution. AI tools complement RPA software very well and help to enhance it. In this way, it is possible for software robots to perform more complex tasks thanks to the use of intelligent automation or even learn thanks to Machine Learning.

This new approach allows advances such as the recognition of text, data patterns or even unstructured data. It is an unprecedented advance that, moreover, is increasingly accelerating, allowing approaches that, until recently, were unfeasible.


An indispensable resource

Increasingly, the use of software robots to automate business processes is becoming an indispensable tool for many companies. As we have seen, the keys to a good RPA software are to facilitate a good integration with existing environments, allow to adapt the process to specific needs and take advantage of the benefits brought by new developments.

These features are being enjoyed by an increasing number of businesses around the world and are leading the way to a true digital transformation.