Every organization faces a silent challenge: the knowledge is there, but finding it is another story. Manuals, reports, contracts, protocols… mountains of documents where the information that technicians, administrators, and area managers need every day to make decisions is hidden. And although digitization has multiplied the amount of information available, it has not always made it easier to access. Searching for a piece of data in a hundred-page PDF or among endless folders is still a task that takes hours.
DataMind, the solution developed by Devol, completely changes that paradigm.
Based on RAG (Retrieval-Augmented Generation) technology, it converts business documents into an intelligent assistant capable of understanding questions in natural language and providing accurate answers, with the reliability of corporate data.
What is RAG and why is it transforming businesses?
RAG technology combines two worlds: information retrieval and language generation.
Instead of inventing answers, RAG models first search for relevant documents within the company’s knowledge base, analyze them, and then generate a contextualized and verifiable response.
This approach is revolutionizing the use of artificial intelligence in corporate environments.
Giants such as Microsoft, Google, and Amazon have already incorporated RAG into their solutions to offer more secure and useful business assistants.
Devol, in its commitment to bringing this technology to the automation environment, integrates it into DataMind so that any organization can talk to its document knowledge… as if talking to a coworker.
Learn more about our AI solutions.
DataMind: the conversational assistant that understands your documents
DataMind is not a search engine. It is a cognitive assistant that understands questions, locates information within extensive documents, and presents it in seconds, clearly and in context.
Their goal: to ensure that knowledge is no longer something you have to search for, but something that responds when you need it.
Its main capabilities:
- Intelligent document processing: interprets PDFs, contracts, reports, or emails and transforms them into useful information.
- Conversational interface: allows interaction using natural language, without menus or manual searches.
- Centralized management: all information is organized in a single, accessible, and secure environment.
- Accuracy and reliability: responses are based on the organization’s actual internal documentation.
With DataMind, a search that used to take 15 minutes is now completed in seconds. The result: less time wasted and more data-driven decisions.
Competitive advantages of DataMind
- 80% savings in time spent searching for information in lengthy documents.
- Immediate access to organizational knowledge, without the need for manual navigation.
- Democratization of expertise, so that any employee can access specialized knowledge in their area.
- Enterprise scalability, ready to handle millions of documents.
- Full integration with ERP, CRM, and other corporate applications via REST API.
- Advanced security, with local processing to protect sensitive information.
In practice, this means that a technician can find the protocol for action in seconds, a lawyer can consult a specific clause in real time, or an administrator can resolve a query without relying on the documentation team.
Real-world use cases
Legal area
Legal departments can consult case law or contractual documents simply by asking the assistant. DataMind analyzes the texts and returns the exact answer, saving hours of reading time.
Finance
Audit control, invoice review, or accounting policy monitoring. Instead of opening dozens of documents, all you need is one question:
Which supplier had the highest incidence last quarter?
Maintenance and production
Access to technical data sheets, manuals, and protocols from the plant. The operator asks, and DataMind responds with the information they need, without interruptions or human error.
Why DataMind makes a difference
What makes DataMind special is not only its technology, but its people-centered approach.
It does not aim to replace employees, but rather to expand their ability to access the knowledge they need to do their jobs well. Instead of simply searching for information, DataMind understands it, contextualizes it, and makes it available to those who need it, right when they need it. The future of document management is no longer about searching, but about asking questions.
With DataMind, at Devol we offer a new way of interacting with knowledge: a solution that turns documents into conversation, data into decisions, and knowledge into action.
Privacy and security: information stays where it belongs
How do I know that no one outside the company will be able to see what my team is looking at? This is a logical concern when working with sensitive documentation, which is why DataMind was designed from the outset with a clear premise: internal information must always remain within the company. Its architecture ensures that all processing (document analysis, contextual searches, and response generation) is performed in a completely internal environment, without sending data to external services or exposing strategic content.
This ensures that critical contracts, files, manuals, or reports remain under complete control. Every interaction is managed through security mechanisms that guarantee traceability, limited access, and compliance with the privacy policies and regulations that govern each organization.
In addition, DataMind adapts to sectors where confidentiality is essential (such as finance, law, and industry), providing the power of AI without compromising the protection of corporate knowledge.
In short, DataMind combines intelligence and security, providing accurate answers within a completely private environment.
Devol’s backing: experience and trust
Behind DataMind is Devol, a company with nearly a decade of experience in intelligent automation and RPA. More than 650 automated processes and 50 repeat customers attest to an approach based on real results.
Our experience in RPA, applied AI, and Low Code allows us to offer flexible solutions that adapt to any technological environment, driving efficiency and innovation in companies across all sectors.
We collaborate with leading partners such as UiPath, Mendix, Microsoft, ABBYY, and OpenAI, reinforcing our commitment to technological excellence and the trust of our customers.
